Meetings
 


ANKENY CITY COUNCIL

Regular Meeting

Monday, April 16, 2012
5:30 PM
Ankeny City Hall - City Council Chambers

410 West First Street, Ankeny, Iowa
Steven D. Van Oort, Mayor
Dave Kissinger, Mayor Pro tem
Council Members: Craig Block, Mark Holm, Jim McKenna, Wade Steenhoek
 
Back Print

All City Council meetings are open to the public. Assistive Listening Devices (ALD) are available for persons with impaired hearing. To request information in an alternative format or request an accommodation to participate in a City Council meeting, contact the Office of the City Clerk at 965-6405.

Anyone seeking assistance in communicating with the City should contact Relay Iowa at 1-800-735-2942 (TDY), or 1-800-735-2943 (Voice).
PROCEDURAL ACTIONS:
  CALL TO ORDER: Steven D. Van Oort, Mayor
  ROLL CALL: Pamela DeMouth, City Clerk
  PLEDGE OF ALLEGIANCE: Steven D. Van Oort, Mayor
CEREMONY:
 
  • Special Recognition:

    Marvin Davidson
    Board of Examiners & Appeals
    Appreciation of Service: February 2000 - March 2012
 
  • Proclamation:   Building Safety Month - May 2012
 
  • Special Presentation:     

    I-Team #6 Report  
    Communication and Collaboration
    Presenter: Tim Moerman, Assistant City Manager
A. PUBLIC FORUM:
 
  • Citizen Open Forum

          Jan Pitts - 1906 SW Tanglewood Court
          Re: Westwinds Stabilization Project

B. APPROVAL OF AGENDA:
  • Approval of the April 16, 2012 Agenda:
  ACTION #1. Consider MOTION to approve and accept the April 16, 2012 agenda, with amendments: 1) moving Consent Agenda item CA-22 to Item "G", Supplemental and Removed Consent Agenda Items and 2) deletion of Action Item #20.
C. PUBLIC HEARING(S):
  • PH 2012-26:
Proposed 2012 SW Polk City Drive Overlay Project
  ACTION #2. Consider MOTION to close Public Hearing 2012-26.
 
Further consideration and action on this item will take place under "New Business" Agenda Item "K" later in the meeting.
D. REPORTS OF ADVISORY BOARDS AND COMMISSION:
  • Representatives:
      - Plan & Zoning Commission:           Kelly Whiting     
      - Park Board:                                     Chad Hade
      - Library Board:                                 Teen Advisory Group
      - Economic Development Council:   Kim Schaaf/Curtis Brown
E. APPROVAL OF CONSENT AGENDA:
  • Minutes
  CA-1 Approval of official council actions of the regular meeting of April 2, 2012, as published, subject to correction, as recommended by the City Clerk.
  CA-2
Receive and file minutes of the Plan & Zoning Commission meeting of April 3, 2012, subject to correction, as recommended by the recording secretary.
  • Licenses and Permits
  CA-3
Consider motion to approve the issuance of liquor licenses and beer permit in the City of Ankeny.
  • Finance/Budget
  CA-4
Consider motion to receive and file Financial Reports for March 2012.
  CA-5
Consider motion to receive and file Building Permits Report for March 2012
  CA-6
Consider motion to receive and file Utility Billing Report for March 2012.
  CA-7 Consider motion to approve Change Order #1 increasing the contract amount by $1068.00 to Bakeris Roofing and Construction Company for construction services on the 2012 Otter Creek Maintenance Facility Improvement Project.
  CA-8 Consider motion to approve Payment #2 in the amount of $54,217.60 to Civil Design Advantage, Inc., for engineering services on the Crosswinds Business Park Phase 1 Streets Project.
  CA-9 Consider motion to approve Payment #22 in the amount of $910.21 to Civil Design Advantage for engineering services on the SW Southlawn Area Utility Improvements Project.
  CA-10
Consider motion to approve Payment #9 in the amount of $81,004.84 to Concrete Technologies, Inc., for construction services on the Southeast Area Sewer Improvements Project - Phase 1.
  CA-11 Consider motion to approve Payment #1 in the amount of $19,162.45 to Gator Excavating, Inc., for construction services on the SW 18th Street Extension Project.
  CA-12 Consider motion to approve Payment #1 in the amount of $34,002.03 to HR Green, Inc., for construction phase services on the NE 36th Street Reconstruction - NE Delware Avenue to Interstate 35 Project.
  CA-13 Consider motion to approve Payment #1 in the amount of $33,934.00 to Liebold Irrigation, Inc., for construction services on the 2011 Otter Creek Irrigation Repair Project.
  CA-14 Consider motion to approve Change Order #1 increasing the contract amount by $1,303.50 to Manatts, Inc., for construction services on the NW State Street Widening Project.
  CA-15 Consider motion to approve Payment #1 in the amount of $57,044.94 to Manatts, Inc., for construction services on the NW State Street Widening Project.
  CA-16
Consider motion to approve Payment #6 in the amount of $32,717.50 to Nilles Associates, Inc., for engineering services on the North Creek Stream Corridor Improvements Project.
  CA-17 Consider motion to approve Payment #5 in the amount of $6,290.00 to Nilles Associates, Inc., for engineering services on the SW 18th Street Extension to SW Irvinedale Drive Project.
  CA-18
Consider motion to approve Payment #3 in the amount of $109,006.97 to Pirc-Tobin Construction, Inc., for construction services on the NE 7th Street Sanitary Sewer Improvements Project.
  CA-19
Consider motion to approve Payment #24 in the amount of $1,065.74 to Veenstra & Kimm, Inc., for engineering services on the Southeast Area Sewer Improvements Project.
  CA-20
Consider motion to adopt RESOLUTION authorizing the purchase of a single axle snow plow / dump truck for use in the public works department fleet.
  CA-21 Consider motion to approve the April 16, 2012 Accounts Payable. (Finance Committee: W. Steenhoek, Chp., C. Block, M. Holm)
  • Personnel Items
  CA-22
REMOVED
  • Community Development Items
  CA-23
Consider motion to adopt RESOLUTION accepting final plat and final PUD site plan for The Woodland Reserve Plat 9.
  CA-24
Consider motion to adopt RESOLUTION authorizing a change in lot designation for Lot Z in Heritage at Prairie Trail Plat 1.
  CA-25
Consider motion to adopt RESOLUTION setting a public hearing on the vacation of a water main easement and an electric easement located on Lot 1, Campus Town Plat 1. (date of hearing: 5/7/2012 @ 5:30 p.m.)
  CA-26
Consider motion to approve the Preliminary R-3 Concept Plan for Clover Ridge West as revised March 2012.
  CA-27 Consider motion to adopt RESOLUTION approving final plat, waiving cul-de-sac length limitation and sidewalks, accepting lot tie agreement, warranty deed for streets, warranty deed for Outlot A, performance bonds for paving and underground improvements, and performance bond for sidewalks and erosion control for Clover Ridge West Plat 5
  CA-28 Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of water main, sanitary sewer, and storm sewer in Clover Ridge West Plat 5.
  CA-29 Consider motion to adopt RESOLUTION approving plans and specifications and accepting contracts, performance and maintenance bonds for the construction of street paving in Clover Ridge West Plat 5
  • Engineering Items
  CA-30 Consider motion to adopt RESOLUTION accepting permanent right-of-way for the construction of the SW 18th Street Extension Project in Ankeny, Iowa.
  CA-31 Consider motion to adopt RESOLUTION accepting an agreement with the Union Pacific Railroad Company for the sale of permanent right-of-way for the construction of the SW Cherry Street Extension Project in Ankeny, Iowa.
  • Capital Improvement Projects - none
  • Administrative Items
  CA-32
Consider motion to adopt RESOLUTION approving the second amendment to the amended and restated agreement for the Des Moines Regional Transit Authority.
  CA-33 Consider motion to receive and file and accept the resignation from Marvin Davidson, Board of Examiners and Appeals, effective March 31, 2012.
  CA-34 Consider motion to set special meetings of the Ankeny City Council for April 23, April 30 and May 14, 2012 at 5:00 p.m.
  • Approval of Consent Agenda Items
  Consent Agenda Items CA-1 through CA-34:
ACTION #3. Consider MOTION to approve the recommendations for Consent Agenda Items CA-1 through CA-34, with the removal of CA-22.
F. SUPPLEMENTAL & REMOVED CONSENT AGENDA ITEMS:
  •

CA-22  Consider motion to adopt RESOLUTION extending the employment agreements for the department directors and officers for the contract year commencing July 1, 2012 and ending on June 30, 2013.
  •
CA-35  Consider motion to approve Payment #1 in the amount of $1,278,363.86 to the Iowa Department of Transportation  for services on the North Ankeny Boulevard (U.S. Highway 69) Project - Phase II - N 18th St to N 54th St.
  •
Supplemental and Removed Consent Agenda
  ACTION #4. Consider MOTION to approve the Supplemental and Removed Consent Agenda Items CA-22.
  ACTION #5. Consider MOTION to approve the Supplemental and Removed Consent Agenda Items CA-35.
G. RECESS: Steven D. Van Oort, Mayor
H. LEGISLATIVE BUSINESS:
  • Approval of Ordinances:
  Ord 1726:
An ordinance amending Chapter 63 regarding speed regulations and Chapter 70 regarding traffic code enforcement procedure
  ACTION #6. Consider MOTION to accept third consideration of ORDINANCE 1726, sending it on its final passage and publication as required by law.
  • Boards/Commissions Appointments:
  Board of Examiners and Appeals
  - Patti Hood, 2733 NW Park Ln., Ankeny, Iowa
  ACTION #7. Consider MOTION to approve the appointment of Patti Hood to the Board of Examiners and Appeals, effective 4/16/12 – 1/31/13.
I. OLD BUSINESS: none
J. NEW BUSINESS:
  • $11,270,000 (Dollar Amount Subject to Change) General Obligation Refunding Bonds - Series 2012B
  ACTION #8. Consider MOTION to adopt RESOLUTION directing the advertisement for sale of $11,270,000 (dollar amount subject to change) General Obligation Refunding Bonds, Series 2012B, and approving electronic bidding procedures.
  • $15,450,000 (Dollar Amount Subject to Change) General Obligation BondAnticipation Project Notes, Series 2012C
  ACTION #9. Consider MOTION to adopt RESOLUTION directing the advertisement for sale of $15,450,000 (dollar amount subject to change) General Obligation Bond Anticipation Project Notes, Series 2012C, and approving electronic bidding procedures.
  •
$7,240,000 (Dollar Amount Subject to Change) General Obligation Refunding Bonds - Series 2012D
  ACTION #10. Consider MOTION to adopt RESOLUTION directing the advertisement for sale of $7,240,000 (dollar amount subject to change) General Obligation Refunding Bonds, Series 2012D, and approving electronic bidding procedures.
  • Preliminary Official Statement
  ACTION #11. Consider MOTION to adopt RESOLUTION approving the Preliminary Official Statement for $11,270,000 (dollar amount subject to change) General Obligation Refunding Bonds, Series 2012B, $15,450,000 (dollar amount subject to change) General Obligation Bond Anticipation Project Notes, Series 2012C and $7,240,000 (dollar amount subject to change) General Obligation Refunding Bonds, Series 2012D.
  • Proposed 2012 SW Polk City Drive Asphalt Overlay Project (PH 2012-26)
  ACTION #12. Consider MOTION to adopt RESOLUTION adopting plans, specifications, form of contract and estimate of cost ($255,308.00) for the 2012 SW Polk City Drive Asphalt Overlay Project.
  ACTION #13. Consider MOTION to receive and file report of bids received on April 10, 2012 for the 2012 SW Polk City Drive Asphalt Overlay Project.
  ACTION #14. Consider MOTION to adopt RESOLUTION making award of construction contract with Des Moines Asphalt and Paving of Des Moines, Iowa, in the amount of $215,875.20 for the 2012 SW Polk City Drive Asphalt Overlay Project.
  ACTION #15. Consider MOTION to adopt RESOLUTION approving construction contract and bond with Des Moines Asphalt and Paving of Des Moines, Iowa, in the amount of $215,875.20 for the 2012 SW Polk City Drive Asphalt Overlay Project.
  •
NE Tributary (A) to Fourmile Creek Project
Acquisition of Property and Property Interests
  ACTION #16. Consider MOTION to adopt RESOLUTION approving and authorizing the acquisition of property and property interests for the NE Tributary (A) to Fourmile Creek Project.
  • North Creek Stream Improvements Project - Phase 1
Acquisition of Property and Property Interests
  ACTION #17. Consider motion to adopt RESOLUTION approving and authorizing the acquisition of property and property interests for the North Creek Stream Improvements Project - Phase 1.
  •
Proposed SW Cherry Street Extension Project
Initiate Proceedings
  ACTION #18. Consider MOTION to adopt RESOLUTION ordering construction of certain public improvements and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 05/08/12 @ 10:30 a.m. / date of hearing: 05/14/12 @ 5:00 p.m.)
  •
Proposed SW Irvinedale Drive Reconstruction Project - Phase 1
Initiate Proceedings
  ACTION #19. Consider MOTION to adopt RESOLUTION ordering construction of certain public improvements and fixing a date for hearing thereon and taking of bids therefor. (date of bid-letting: 05/10/12 @ 10:30 a.m. / date of hearing: 05/21/12 @ 5:30 p.m.)
  •
Request for Executive Session
  ACTION #20. DELETED
K. ADMINISTRATIVE BUSINESS:
  • Report of the City Staff:
 
 

City Manager

City Attorney

  • Report of the Governing Body:
 
  Mayor

City Council Members:
Council Member Block
Council Member Holm
Council Member Kissinger
Council Member McKenna
Council Member Steenhoek
  • Future Council Agenda Items:
 
 
  • Special Council Meeting - Noise Control Ordinance -4/23/12 @ 5:00 p.m.
  • Council Action Planning Session - Prairie Ridge Soccer Complex Lighting - 4/23/12 (following special meeting)
  • Special Council Meeting - 1) Noise Control Ordinance; 2) Prairie Ridge Soccer Complex - Lighting Agreement -  4/30/12 @ 5:00 p.m.
  • Council Action Planning Session - Qtrly Review of Council Priorities - 4/30/12 (following special meeting)
  • Public Hearing - vacation of wtr mn and electric easement - Lot 1, Campus Town Plat 1 - 5/7/12 @ 5:30 p.m.
  • Public Hearing - SW Cherry Street Extension Project - Special Meeting - 5/14/12 @ 5:00 p.m.
  • Public Hearing - SW Irvinedale Drive Reconstruction Project - Phase 1 - 5/21/12 @ 5:30 p.m.   
L. ADJOURNMENT
  • Adjournment:
  ACTION #21. Consider MOTION to adjourn.
Minutes have not been generated